Why mistakes still happen in 2025
Even with the Wafid portal simplifying GAMCA booking, small errors still cancel appointments. The biggest issues are wrong sponsor city selection, missing passport details, and late arrivals that turn active slips into expired ones. Pakistan and India applicants rushing for Saudi Arabia or Qatar often assume any city works, but 2025 rules still require the token city to match the sponsor. This guide collects the most common missteps we see across Karachi, Lahore, Islamabad, Rawalpindi, Peshawar, Quetta, Multan, Faisalabad, Gujranwala, Dhaka, Mumbai, and Delhi so you can keep your slot, avoid re-issuance fees, and walk into the clinic with confidence.
Mismatch between sponsor city and clinic
Choosing the wrong clinic city is the fastest way to trigger a rejection. A Karachi applicant headed to Riyadh must select a Karachi panel clinic—not Lahore—while a Lahore applicant for Doha should use Lahore or a nearby panel clinic listed on Wafid. The Wafid system may still generate a slip, but immigration and clinics can refuse mismatched cities. Cross-check sponsor letters for Riyadh, Jeddah, Dammam, Doha, Muscat, Manama, Kuwait City, Dubai, or Abu Dhabi before paying.
Key Points
- Match the GAMCA token city with your sponsor city every time
- Use Karachi, Lahore, Islamabad/Rawalpindi, Peshawar, Quetta, Multan, Faisalabad, or Gujranwala clinics that fit your sponsor
- For India/Bangladesh, align Dhaka, Mumbai, or Delhi clinics with the destination city
- If unsure, ask for city confirmation before paying the Wafid invoice
Blurry documents and incomplete details
Most delays start with unclear passport scans, missing phone numbers, or old photos. Use a color passport scan with all borders visible, share a reachable phone for OTP, and attach two recent white-background photos. Name files with your passport number to avoid mix-ups for family bookings. When you receive the slip, verify spelling and passport number; if there is an error, request a corrected token before you arrive at the clinic. Keep the PDF handy on your phone and print a copy to avoid reception desk issues.
Key Points
- Color passport scan with six months validity
- Recent photos; avoid selfies or filtered images
- Spellings checked on the QR slip before printing
- Include sponsor city and visa type in the first message
Late arrivals, reschedules, and expired slips
Arriving after the reporting window or ignoring reminder messages causes many tokens to expire. Always buffer 30–45 minutes for Karachi, Lahore, and Islamabad traffic. If your travel changes, reschedule before the cutoff instead of skipping. For truly expired slips, share the old QR and follow the expired token fix steps so we can cancel and rebook without guesswork. Keep your phone off Do Not Disturb; missed OTP or coordinator calls slow every reschedule request.
Key Points
- Add calendar reminders 24 hours before the visit
- Message immediately if traffic or flights delay you
- Use the expired token fix workflow instead of creating duplicate bookings
- Keep your phone reachable for OTP and coordinator calls
Payment confusion and missing receipts
Paying twice for the same token or sending funds to the wrong account wastes days. Confirm the payee name, amount, and currency before sending. Label transfers with your passport number and destination country so receipts match the token ID. If a payment fails, do not retry with a different card until you confirm the status—use the Wafid payment fix steps to avoid duplicate charges. Save every receipt screenshot; some clinics ask for proof before entry.
Key Points
- Use the listed WhatsApp/phone/email listed on the Contact page
- Label bank transfers with name + destination country
- Share receipts immediately for verification
- Check pending/failed status before attempting a second payment
Clinic day mix-ups and missing items
For Karachi Shahrah-e-Faisal, Saddar, Lahore Johar Town, Islamabad Blue Area, Rawalpindi Saddar, Peshawar University Road, Quetta Jinnah Road, Multan Bosan Road, Faisalabad D Ground, Gujranwala Civil Lines, Dhaka Gulshan, Mumbai Andheri, and Delhi Nehru Place, arrive 15–20 minutes early. Carry printed and digital QR slips, passport, photos, and vaccination history if available. Light meals and hydration help unless the clinic specifically asks for fasting. Keep your phone on for any clinic calls during registration.
Not checking results or ignoring repeat test requests
Results usually upload within 24–48 hours. Check using your passport and token ID; save a screenshot for your employer. If a clinic requests repeat tests or marks you unfit, ask for written guidance and follow the prescribed steps. Share prior X-rays or medical history to speed up review. If you need a retest, coordinate early to avoid another expiry and keep your sponsor updated with the new QR slip.
Quick mistake-proofing checklist
One final pass before you pay: verify sponsor city, double-check passport spelling, share the preferred clinic area, label payments, and plan your arrival buffer. Keeping the Karachi, Lahore, Islamabad/Rawalpindi, Peshawar, Quetta, Multan, Faisalabad, Gujranwala, Dhaka, Mumbai, or Delhi clinic map pin handy saves time on appointment day.
Key Points
- Sponsor city matched, clinic city confirmed
- Passport + photos ready; QR details verified
- Payment receipt saved and tied to token ID
- Arrival buffer + map pin ready; phone on for OTP